Name and contact of the responsible person according to Article 4 (7) DSGVO Company: HANSA Klimasysteme GmbH Name: Matthias Lamping Address: Stockweg 19, 26683 Saterland / Strücklingen Phone: +49-(0) 44 98 - 89 - 0 Fax: +49-(0) 44 98 - 687 E-mail: info(at)hansa-klima.de
Security and protection of your personal data
We consider it our primary responsibility to maintain the confidentiality of the personal data you provide and to protect it from unauthorized access. For this reason, we apply the utmost care and state-of-the-art security standards to ensure maximum protection of your personal data. As a company under private law, we are subject to the provisions of the European General Data Protection Regulation (DSGVO) and the regulations of the German Federal Data Protection Act (BDSG). We have taken technical and organizational measures to ensure that the regulations on data protection are observed both by us and by our external service providers.
1. personal data "Personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
2 Processing "Processing" means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
3. restriction of processing "restriction of processing" means the marking of stored personal data with the aim of limiting their future processing. 4. profiling "profiling" means any type of automated processing of personal data consisting in using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to the job performance, economic situation, health, personal preferences, interests, reliability, behavior, location or change of location of that natural person.
5. pseudonymization "pseudonymization" means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures which ensure that the personal data cannot be attributed to an identified or identifiable natural person.
6. file system "file system" means any structured collection of personal data accessible according to specific criteria, regardless of whether this collection is maintained centrally, decentrally or according to functional or geographical aspects.
( 7 ) 'Controller' means a natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for under Union or Member State law.
( 8) Processor "Processor" means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
9. recipient "recipient" means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigative task under Union or Member State law shall not be considered as recipients; the processing of such data by the aforementioned authorities shall be carried out in accordance with the applicable data protection rules in accordance with the purposes of the processing.
10. third party A "third party" is a natural or legal person, public authority, agency or other body, other than the data subject, the controller, the processor and the persons authorized to process the personal data under the direct responsibility of the controller or the processor.
Consent "Consent" of the data subject shall mean any freely given specific, informed and unambiguous indication of his or her wishes in the form of a statement or other unambiguous affirmative act by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.
Lawfulness of processing
The processing of personal data is lawful only if there is a legal basis for the processing. Pursuant to Article 6 (1) lit. a - f DSGVO, the legal basis for processing may be in particular:
- the data subject has given consent to the processing of personal data concerning him or her for one or more specific purposes;
- processing is necessary for the performance of a contract to which the data subject is party or in order to carry out pre-contractual measures at the data subject's request;
- processing is necessary for compliance with a legal obligation to which the controller is subject;
- the processing is necessary in order to protect the vital interests of the data subject or another natural person;
- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- processing is necessary for the purposes of the legitimate interests of the controller or of a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data, in particular where the data subject is a child.
Information about the collection of personal data
(1) In the following, we provide information about the collection of personal data when using our website. Personal data are e.g. name, address, e-mail addresses, user behavior. (2) If you contact us by e-mail or via a contact form, the data you provide (your e-mail address, name and telephone number, if applicable) will be stored by us in order to answer your questions. We delete the data accruing in this context after the storage is no longer necessary, or the processing is restricted if there are legal obligations to retain data.
Collection of personal data when visiting our website
In the case of merely informational use of the website, i.e. if you do not register or otherwise transmit information to us, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security (legal basis is Art. 6 para. 1 p. 1 lit. f DSGVO):
- IP address
- Date and time of the request
- Time zone difference from Greenwich Mean Time (GMT)
- Content of the request (specific page)
- Access status/HTTP status code
- Amount of data transferred in each case
- Website from which the request comes
- Operating system and its interface
- Language and version of the browser software.
(1) In addition to the data mentioned above, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive associated with the browser you are using and through which certain information flows to the body that sets the cookie. Cookies cannot execute programs or transfer viruses to your computer. They are used to make the website as a whole more user-friendly and effective. (2) This website uses the following types of cookies, the scope and functionality of which are explained below:
- Transient cookies (for this a.)
- Persistent cookies (see b.).
- Transient cookies are automatically deleted when you close the browser. These include in particular the session cookies. These store a so-called session ID, with which various requests of your browser can be assigned to the common session. This allows your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close the browser.
- Persistent cookies are deleted automatically after a specified duration, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time.
- You can configure your browser setting according to your preferences and, for example, refuse to accept third-party cookies or all cookies. So-called "third party cookies" are cookies that have been set by a third party, consequently not by the actual website you are currently on. We would like to point out that by deactivating cookies you may not be able to use all functions of this website.
Further functions and offers of our website
(1) In addition to the purely informational use of our website, we offer various services that you can use if you are interested. For this purpose, you usually have to provide further personal data, which we use to provide the respective service and for which the aforementioned data processing principles apply. (2) In some cases, we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are regularly monitored. (3) Furthermore, we may pass on your personal data to third parties if we offer participation in promotions, competitions, conclusion of contracts or similar services together with partners. You will receive more information about this when you provide your personal data or below in the description of the offer. (4) If our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you about the consequences of this circumstance in the description of the offer.
Our offer is generally aimed at adults. Persons under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians.
Rights of the data subject
(1) Revocation of consent
If the processing of personal data is based on a granted consent, you have the right to revoke the consent at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. To exercise the right of revocation, you can contact us at any time. (2) Right to confirmation
You have the right to request confirmation from the controller as to whether we are processing personal data relating to you. You can request the confirmation at any time using the contact details above.
(3) Right of access
If personal data is processed, you can request information about this personal data and about the following information at any time:
- the purposes of processing;
- the categories of personal data processed;
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations;
- if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
- the existence of a right to obtain the rectification or erasure of personal data concerning you, or to obtain the restriction of processing by the controller, or a right to object to such processing;
- The existence of a right of appeal to a supervisory authority;
- if the personal data are not collected from the data subject, any available information on the origin of the data;
- The existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
If personal data is transferred to a third country or to an international organization, you have the right to be informed about the appropriate safeguards pursuant to Article 46 of the GDPR in connection with the transfer. We will provide a copy of the personal data that is the subject of the processing. For any additional copies you request person, we may charge a reasonable fee based on the administrative costs. If you make the request electronically, the information shall be provided in a commonly used electronic format, unless it specifies otherwise. The right to receive a copy under paragraph 3 shall not interfere with the rights and freedoms of others. (4) Right to rectification
You have the right to request that we correct any inaccurate personal data relating to you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data - also by means of a supplementary declaration. (5) Right to erasure ("right to be forgotten").
You have the right to request the controller to erase personal data concerning you without undue delay, and we are obliged to erase personal data without undue delay, if one of the following reasons applies:
- The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
- The data subject revokes the consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) of the GDPR and there is no other legal basis for the processing.
- The data subject objects to the processing pursuant to Article 21(1) DSGVO and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) DSGVO.
- The personal data have been processed unlawfully.
- The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
- The personal data have been collected in relation to information society services offered pursuant to Article 8(1) of the GDPR.
If the controller has made the personal data public and is obliged to erase it pursuant to paragraph 1, it shall take reasonable measures, including technical measures, to inform data controllers which process the personal data that a data subject has requested that they erase all links to or copies or replications of that personal data, taking into account the available technology and the cost of implementation. The right to erasure ("right to be forgotten") does not exist to the extent that the processing is necessary:
- for the exercise of the right to freedom of expression and information;
- for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) of the GDPR, where the right referred to in paragraph 1 is likely to make impossible or seriously prejudice the achievement of the purposes of such processing; or
- for the assertion, exercise or defense of legal claims.
(6) Right to restriction of processing
You have the right to request us to restrict the processing of your personal data if one of the following conditions is met:
- the accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data,
- the processing is unlawful and the data subject objects to the erasure of the personal data and instead requests the restriction of the use of the personal data;
- the controller no longer needs the personal data for the purposes of processing, but the data subject needs them for the establishment, exercise or defense of legal claims; or
- the data subject has objected to the processing pursuant to Article 21(1) of the GDPR, as long as it is not yet established whether the legitimate grounds of the controller override those of the data subject.
Where processing has been restricted in accordance with the above conditions, such personal data shall - apart from being stored - only be processed with the consent of the data subject or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or a Member State. In order to exercise the right to restrict processing, the data subject may at any time contact us using the contact details provided above. (7) Right to data portability
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and you have the right to transfer this data to another controller without hindrance from the controller to whom the personal data was provided, provided that:
- the processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) or on a contract pursuant to Article 6(1)(b) DSGVO and
- the processing is carried out with the aid of automated procedures.
When exercising the right to data portability pursuant to paragraph 1, you have the right to obtain that the personal data be transferred directly from one controller to another controller, where technically feasible. The exercise of the right to data portability does not affect the right to erasure ("right to be forgotten"). This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller ( 8) Right to object You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you carried out on the basis of Article 6(1)(e) or (f) of the GDPR, including any profiling based on those provisions. The controller shall no longer process the personal data unless it can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims. If personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data will no longer be processed for these purposes. In connection with the use of information society services, notwithstanding Directive 2002/58/EC, you may exercise your right to object by means of automated procedures using technical specifications. You have the right to object on grounds relating to your particular situation to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1), unless the processing is necessary for the performance of a task carried out in the public interest. You can exercise the right to object at any time by contacting the respective controller. (9) Automated decisions in individual cases, including profiling You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:
- is necessary for the conclusion or performance of a contract between the data subject and the controller,
- is permitted by legal provisions of the Union or the Member States to which the controller is subject, and these legal provisions contain appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, or
- is carried out with the express consent of the data subject.
The controller shall take reasonable steps to safeguard the data subject's rights and freedoms and legitimate interests, which include at least the right to obtain the intervention of a data subject on the part of the controller, to express his or her point of view and contest the decision. The data subject may exercise this right at any time by contacting the relevant controller.
(10) Right to lodge a complaint with a supervisory authority.
They shall also have the right, without prejudice to any other administrative or judicial remedy, to lodge a complaint with a supervisory authority, in particular in the Member State of their residence, place of work or the place of the alleged infringement, if the data subject considers that the processing of personal data relating to them infringes this Regulation. (11) Right to an effective judicial remedy.
They shall have the right to an effective judicial remedy, without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, if they consider that their rights under this Regulation have been infringed as a result of the processing of their personal data not in compliance with this Regulation.
Data processing for applications
For the efficient implementation of application procedures, we use an applicant management system of softgarden e-Recruiting GmbH, Tauentzienstr. 14, 10789 Berlin (contact: datenschutz(at)softgarden.de), which operates the applicant management as a processor within the meaning of Art. 4 No. 8 DSGVO. A contract for order processing in accordance with Art. 28 DSGVO has been concluded with the provider, which ensures compliance with the provisions of data protection law. We remain your first point of contact for exercising your data protection rights and for handling the application process. You can contact us directly or, if indicated, confidentially contact the data protection officer under the details of the data controller given above.
Disclosure of data
Your data will not be disclosed to unauthorized third parties as part of the applicant management process and will be processed for the purposes stated in this data protection declaration. For example, the inspection by internal departments and specialist managers of the person responsible is in the legitimate interest of the company, insofar as knowledge of the details from the application process is necessary and permissible for the selection of applicants or internal administrative purposes of the company. For this purpose, your details may be forwarded to third parties within the company by e-mail or within the management system. The legal basis may be § 26 para. 1 BDSG, Art. 6 para. 1 lit. f) as well as a) DSGVO. The transfer to third parties also takes place within the framework of commissioned processing pursuant to Art. 28 DSGVO, i.e. within the framework of processing activities in which the controller has a legitimate interest in outsourcing processing activities that it is otherwise entitled to perform itself. For this purpose, the controller shall take the measures to ensure compliance with the data protection provisions. In addition, disclosure to external third parties may take place for the defense of legal claims based on legitimate interest or in the context of the investigation of or disclosure to government agencies, to the extent required by law or if there is an obligation to disclose. The information obligations towards data subjects within the meaning of Art. 13, 14 DSGVO are ensured in advance of the transfer in question, insofar as these are to be fulfilled separately.
In order to manage your applications more easily and efficiently, softgarden offers the possibility to register for the softgarden-Network and to create an account for this purpose. The softgarden network is a cross-customer talent pool of softgarden. You can configure your network account individually and also view the status of your applications. You can enter the following information:
- Salutation, name, first name, date of birth
- Profile picture
- Contact details (including e-mail address and telephone number)
- Application documents (e.g. CV, education, work experience, language skills)
- Areas of interest (job category, career level and desired location)
The legal basis for the creation of the softgarden network account is your consent, Art. 6 para. 1 lit. a) DSGVO. You can find more information about the softgarden Network here: https://softgarden.de/unternehmen/datenschutz-network/.
As part of your application or via the "Get in touch" button, you have the opportunity to recommend yourself for our talent pool. This processing is necessary in order to be considered automatically for further job postings, i.e. for similar or otherwise suitable positions. If you register for the talent pool via the "Get in touch" button, the following information will be requested:
- Salutation, academic title (optional)
- First name, last name, e-mail address
- Job fields of interest
- Current career level
- Preferred location(s)
- XING profile or resume
Inclusion in the talent pool takes place on a purely voluntary basis with your consent and through the use of an opt-in link. The legal basis is Art. 6 para. 1 lit. a) DSGVO. Furthermore, we will write to you after 12 months to ask whether you still want to be part of the talent pool.
CV parsing "Textkernel"
We process and analyze documents uploaded by you using AI to extract CV data and convert it into a structured form (so-called "CV parsing"). To ensure data subject rights and security standards, a contract for order processing has been concluded with the providing service provider. The order processor is the ISO27001-certified provider Textkernel B.V. Nieuwendammerkade 26 A 5, (1022AB) Amsterdam, the Netherlands. The data processing takes place on a server in Germany in a secured environment. The legal basis for the processing is § 26 para.1 BDSG as well as Art. 6 para. 1 p. 1 lit. f) DSGVO, in order to initiate an employment relationship and to make the application process efficient for you. Personal data will not be transferred to unsafe third countries. Your data is routinely deleted from the cache 1x a week.
We store so-called "cookies" to provide you with an extensive range of functions and to make the use of our websites more comfortable. "Cookies" are small files that are stored on your computer with the help of your internet browser. If you do not want "cookies" to be used, you can prevent "cookies" from being stored on your computer by making the appropriate settings in your Internet browser. Please note that the functionality and scope of functions of our offer may be limited as a result. We set the cookie JSESSIONID on the careers page as a technically necessary session cookie. This stores a so-called session ID, with which various requests of your browser can be assigned to the common session. This allows your computer to be recognized when you return to our website. This session cookie is deleted when you log out or close the browser.
We use external service providers (order processors), e.g. for shipping goods, newsletters or payment processing. A separate order data processing agreement has been concluded with the service provider to ensure the protection of your personal data. We work together with the following service providers: eMotivo GmbH, Itzenbütteler Str. 97, 21266 Jesteburg, www.emotivo.de